Department: GPSC
Reporting To: Head of Department – GPSC
Job Purpose:
To support the procurement function by managing purchasing cycles critical to the business and tracking and reporting data to monitor the success of the purchase function. The role will help ensure compliance with purchasing policies, supports decision-making with data analysis, and contributes to continuous improvement in procurement processes.
Key Accountabilities & Responsibilities:
Purchasing Coordination:
- Ensure all procurement activities comply with KGI policies and standard purchasing practices.
- Coordinate and execute the full purchasing cycle from request initiation to final delivery.
- Source and recommend suitable suppliers through market research and comparative analysis.
- Prepare RFQs, analyze supplier offers, negotiate pricing, and raise purchase requisitions.
- Track and update purchase orders, ensuring timely processing and closure.
- Liaise with Accounts for invoice processing and payment follow-ups.
- Maintain up-to-date procurement files and documentation in line with the defined system.
- Assist in contract and tender documentation preparation.
MIS & Reporting:
- Conduct weekly review meetings, capture team updates, and maintain the “Purchasing Tracker @ a Glance” dashboard.
- Analyze procurement delays and escalate bottlenecks to the HOD-GPSC as needed.
- Extract data from ERP/SAP for Spend Analysis and prepare base reports for management insights.
- Provide timely and accurate MIS reports and dashboards to support procurement operations.
- Report on procurement compliance and data integrity through regular process audits.
Process Improvement & Quality Management:
- Define and monitor purchasing KPIs including cost savings, supplier performance, and consolidation efforts.
- Assist in developing and implementing Quality Management Systems (QMS) in line with ISO 9001 standards.
- Maintain and manage Non-Conformance Reports (NCRs) during internal and external audits.
- Coordinate Corrective & Preventive Actions (CAPA) with stakeholders and track progress.
- Conduct Gap Analysis of current purchasing processes and recommend improvements.
Qualifications & Experience:
- Bachelor’s degree in Commerce, Management, or related field.
- Minimum 4 years of relevant purchasing experience having managed multiple suppliers with a large number of SKUs
- Experience in ERP systems (preferably SAP) and data analysis.
- Desire to grow to leadership roles within the purchase organization
Key Skills & Competencies:
Technical Skills:
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Working knowledge of ERP/SAP systems.
- Strong analytical and reporting skills.
Core Competencies:
- Planning & Organising
- Collaborative Working
- Communication (fluent in English – written & verbal)
- Problem Solving
- Negotiation
- Attention to Detail
How to Apply:
Please send your updated resume detailing your relevant experience to hr@kginternational.com with the subject line: PURCHASE EXECUTIVE